What you need to know to create tables in Pages like an expert — 2022

Managing tables is essential for many people who are used to managing their professional, study or personal projects through office apps. But how can you create tables in Apple Pages? Is it the same on Mac, iPad and iPhone? In this article we solve all these doubts so that you can become a master of creating this type of element in Apple's free text editing app.

What are they for and what is their main drawback?

If you come from having used applications such as Microsoft Word or similar, you probably already know the utility of creating tables within these documents. If you have never worked with programs of this type, you should know that they are elements in the form of a grid that can be inserted anywhere in a text document and can be useful to better organize the information in it.

They do have a main drawback and they are tables not smart . In other words, you can't add any type of function to it, as it happens in other specialized applications such as Numbers or Excel. The fact of not being able to add or perform any other operation of this type just by typing the data will mean that Pages may not be your app of choice if you are going to base a large part of your information on that type of content (although you will be able to insert tables from Numbers or Excel as we will explain in a section of this post).

Create tables on Mac, iPad and iPhone

The first thing you should know, and with that we close one of the questions with which we opened this post, is that in the three Apple devices in which we have Pages it is possible to create tables in a practically identical way. As you may have imagined, these are made up of a certain number of rows and columns that you can customize yourself by adding or deleting some. Of course, before that Apple offers a series of tables already designed that might fit your needs depending on what you want to have visually. To do this, you just have to continue clicking on Table at the top of the window on Mac (or under Insert > Table) and on the '+' button on iPhone and iPad.

Once you are there you will be able to see different table formats proposed by Apple with different color styles, headers, shading and others. If there is no style that suits you, don't worry, as you can add any and then change its style . To add it, simply click on the chosen design, so that it is automatically added to the part of the text document in which you were previously.

Modify table style on Mac

As we mentioned previously, it is possible to change the style of the inserted table and it can be done in an extremely simple way. To do this, you just have to click on Format in case you are on Mac. Once you do this you will see that the format options of this table are opened and you will be able to choose between several options divided into several tabs that we will explain below. And although the order could vary, it must be said that all the options are found on both Mac and iPad and iPhone.


mac pages table

    Table styles:Depending on what type of table you chose at the beginning, you will be able to find other styles in different colors. table optionsYou can enable here the possibility of adding a title or footer to the table, being very useful to describe it, although not mandatory. Header and footer:If you want your table to have a header in which to insert elements that characterize it, like a footer, you can choose it here and even add several rows and columns (rows only in the case of the footer). Rows:In this section, choose the number of rows (horizontal) that you want your table to have apart from the header and footer. Columns:choose the number of columns (vertical) for your table regardless of the figure you chose for the header. Table font size:option with which you can choose the size of the letter that the text you insert in each of the cells will have. Table outline:Choose here the style you want the border of the table to have, as well as its color and size. You can also choose to have the table title adapt to that outline format. Grid:In this section, choose the type of grid that you want the table to have in appearance, although functionally it remains the same. Alternate Row Color:if you want odd rows to have color differentiation, turn this on and choose what you want that color to be. Height and width:You can choose at this point how many centimeters you want the board to be in height and width.


cell pages mac

    Data format:Choose the format of the text that you are going to add to the table (numbers, currencies, percentages, fractions, dates...). You can also choose a custom format. Stuffed:In this section, choose the fill color you want the selected cell to have. Edge:Define here what borders you want the table to have, its style, as well as its color and size.


text pages mac

This tab offers is divided into three sections, although the truth is that many of the options it offers are more related to the document itself than to the table.

    • Font
    • Size
    • Style (bold, italic, underline, strikethrough)
    • Color
    • Layout (left, center, right, or justified)
    • Option to fit text to cell size
    • spacing type
    • Bullets and lists, with their formats and available indentations-
    • Text margin in the table
    • size of the indents
    • Tab Settings
    • Border position and rules for the table
    • Option to remove division in the paragraph
    • remove ligatures


layout pages mac

    Object Placement:You can choose if you want the table to remain fixed in the part of the document in which you added it or if, on the contrary, you want it to move depending on the text you are writing. Text wrapping:choose where you want the text to be placed, not the one in the table, but the one in the document. You can choose to have it wrap around the table, above and below it, overwrite it, or align automatically. Alignment:select the different layers in which you want the table to be placed, being able to be in the foreground or background, above or below. Size:Choose the size you want the table to have in its entirety, both in width and height. Position:set the X and Y margins where you want the table to sit. To turn:flip and change the angle of the table based on how you want it to display in your document.

Change the format on iPad and iPhone

We find a lot of similarities on iPad and iPhone in terms of editing the table with what we find on Macs. However, it is organized in a slightly different way than on computers, starting with the way to access these settings that is found by pressing in it brush icon . Once you do, you will find the options open with the following tabs and options that we explain below.


table pages ipad iphone

    Table style:change the default colors and styles of your table to some other default suggested by the application. Headers and footers:choose if you want to have these elements in the table, as well as the number of rows and columns assigned to each of them. Rows:choose the number of rows you want your table to have (horizontal). Columns:put the number of columns (vertical) you want your table to have. Title and caption:check any of these boxes to make these elements enabled and available for editing in the table. Table outline:if you want the table to have an outer border, activate the option (you can change its style in another tab). Alternate rows:if it is activated you will be able to have an alternative and differential color in the odd rows of the table. Font type and size:Choose what font and size you want the text you write in the table to have.


cell pages ipad iphone

    Font type and size (again):Yes, this option is added again, although the possibility of being able to choose if you want bold, italic, underlined, strikethrough, as well as the color, is added. Text Alignment:Choose whether you want the text to appear in the table left-aligned, centered, right-aligned, or justified. You can also choose whether you want it to snap to the top edge, be centered, or snap to the bottom edge. Cell padding:choose the color you want the cell you have selected in the table to have. Cell border:Choose in this section the type of border you want to surround the cell grid. Add conditional highlighting:you can here choose a color for the cell if a series of numerical circumstances occur. For example, in red if it is more than 15 and in green if it is less than 14. It can also be done with dates and texts.


ipad iphone pages format

There is really little to explain in this section, since it simply serves to tell the application what type of content you are going to insert in the table in order to adjust it to it. You can thus choose the following types of formats:

  • Automatic (the table intelligently detects the content)
  • Number
  • Badge
  • Percentage
  • Date and Time
  • Duration
  • Text


layout pages ipad iphone

This section is where you can choose everything related to the width and height of the table in the document, as well as the different options for its integration with the existing text and the layer in which you want to place the element.

Other ways to execute actions

In addition to having the previous option boxes with which you can interact with the table, it must be said that there are other ways to add or delete rows, navigate between cells and more. If you have an iPad you can use the Apple Pencil to scroll, as well as the finger just like on the iPhone. However, they gain integers when used keyboards and mice/trackpads on both Mac and tablet.

options tables pages mac

through the tabulator keyboard you can quickly move from one cell to the next, in order from left to right and from top to bottom). Also the arrows will serve for this, while the key enter will serve to increase the spacing within each cell. For edit the number of rows and columns you will have to select (with your finger or the mouse pointer or trackpad) the number or letter corresponding to that row or column and then right-click or hold down to find the options.

Import a table from Numbers or Excel

The way to pass a table from a Numbers or Excel document It is extremely simple: copy and paste. It's that simple, since you only have to select said table with all its content and move it to the Pages document. Once it is in this application you can place it where you want and give it the format you want based on what was explained above. And of course you can modify the content.

Now this has a inconvenient Please note: features added in these will lose their essence in Pages. The program will not detect the formulas that have been added to them originally, even if it maintains the content. Therefore it is possible that when you modify the content or add more, you will not see the changes reflected. However, it can be very useful if the table you created in Numbers or Excel is already finished and you want to add it to a document with text in Pages.