The trick to send large files through Mail on iPhone, iPad and Mac — 2022
17On a day-to-day basis, there are many emails that can be sent with different information. In this case, you can choose to send files that can be videos or simple documents. The problem lies when they have a considerable weight where sometimes the server does not end up accepting them, rejecting the shipment. That is why Apple has the Mail Drop service active, which we will talk about below.
What is Mail Drop
Mail Drop is a feature designed by Apple itself within the native Mail app on different devices. As we have mentioned before, it is designed to be able to send files that have a considerable size. On a day-to-day basis, documents weighing a few Kb can be sent without any type of problem. The servers are able to send it in a really simple way.
The problem comes when you want to send files with a greater weight, such as a video or an audio file. In these cases, you can intelligently resort to Mail Drop, which is an interconnection between your inbox and the iCloud cloud service. In short, what is achieved is to upload the file to iCloud and generate a link that can be sent to the recipient so that it can be downloaded quickly.
This is something that can be found on other platforms in a similar way and even services that are exclusive such as Wetransfer. The benefits of Mail Drop is that they stay within the devices of the ecosystem, making the experience much more optimal.
Necessary requirements to send large files
Keep in mind that this system is adapted for all devices in the Apple ecosystem. In other words, anyone who has the Mail application can make use of this functionality, which includes iPhone, iPad or Mac. Obviously if you use third-party managers you will not be able to use this native function, but you will have to resort to having it again. the native application in use.
Once you have met this requirement with regard to the applications that you have to use on a day-to-day basis, you must also take into account the weight of the files. Although a priori it is presented as a very good way to be able to send large multimedia files, it has some limitations. The most important is undoubtedly in the maximum of 5 GB that a priori can be a problem but without a doubt for day to day it is a quite adequate size. Normally, you work with documents or compressed files in WinRAR formats that do not reach this weight.
It is also important that you have iCloud storage contracted. As we have mentioned before, it basically works by uploading the file in question to the iCloud cloud and generating an external link. That is why if you want to enjoy maximum security, it is important that you have the necessary space in your personal cloud so that the file is uploaded to your personal storage to generate this link quickly.
Obviously you have to keep in mind that you must be quick when downloading the file that is linked to the link. To prevent the servers from becoming totally saturated, they are automatically deleted a few days after they have been uploaded with Mail Drop. In this way you have to be quick to download it since the life of this file in the cloud cannot be configured in any way.
How Mail Drop works
To use Mail Drop we must make sure that it is active, so we must go to the iCloud Mail preferences on the Apple website, specifically at icloud.com/mail. Once you are inside this website you simply have to follow the following steps:
- In the main window click on the gear in the lower left corner and choose the 'preferences' section.
- In the pop-up window that comes out see to the Compose option. Here you must activate the box Use Mail Drop to send large attachments and accept.
From this moment you will already have this functionality active on all your devices through the Mail application. To start using it, you simply have to enter the Apple mail application and create a new message as you do normally. Fill in all the sections of the mail such as the subject, the recipient as well as the body of the message. Once you have all this filled in, you can proceed to attach the file in question to your iPhone, iPad or Mac storage.
In this step you will not see the Mail Drop option at any time since at first it will try to send in a normal way. The problem comes when the send button is going to be clicked, since at that moment it detects that you want to send a file with a considerable size. That's when the warning appears to try to send through the server or opt for the Mail Drop functionality. The first of these will never work for you, especially if they are extremely large files. It is always best to opt for Mail Drop.
At the moment, everything that is going to happen will be explained on the screen and the file will begin to be uploaded through the internet to the iCloud cloud. Once it is done, a link will be generated to be able to share with your recipient with the aim of downloading it in a maximum of 30 days.
Not limited to Apple devices
This functionality is not just limited to Apple devices. The link in question can be opened by anyone regardless of the team or the email manager who has to make this query. In short, it is a simple link that anyone can click to access the file.
Pressing it redirects to an Apple website, specifically iCloud, with the name of the file as well as its weight. Then you can quickly download it to the internal storage of your device in a really simple way to be able to open it with any program or application.