Have your events and tasks at hand on your Mac without downloading applications — 2022

Sometimes we drown in a glass of water wanting to perform simple tasks with complex applications. Managing calendars or task lists on a Mac is something really simple that can be enhanced with external programs, but they are not necessary if we take into account the native applications that already come standard in the system. We tell you how you can make the most of these macOS options.

Synchronization with iPhone and more: main advantage

Using applications that already come standard on the Mac can be the best resource for the lazy, but also for the smart ones. Not only are you saving time and even money that third-party applications cost, but you can also find yourself with a very important advantage of the so-called Apple ecosystem. We refer to the fact that your events, calendars and tasks can be synchronized with other devices thanks to iCloud.

If you're signed in to your Mac with the same Apple ID that you have on your iPhone and/or iPad, you'll notice that any changes you make to native macOS apps will also be added to these other devices. In fact it also works the other way around. All this is managed thanks to iCloud, being able to enter System Preferences > Apple ID and going to the tab iCloud to activate the synchronization of home service.

Even on computers with Windows or devices Android you will be able to find this synchronization. In the case of the first, you will have to download the iCloud application, which does not work in such an optimized way as on Apple computers, but it gets you out of trouble. Also in the Microsoft system you can access calendars, reminders and others with the iCloud website. This method of accessing from a web browser is the one that will be used in Android.

Manage events with macOS Calendar

If you open the calendar application, you will first find an interface that you can change to your liking in view by weeks, by months and you can even add Google calendars or other services by clicking on Calendars in the upper left. You can move around the calendar with the mouse, with the keyboard arrows or with the navigation tabs on the top right.

add events

Mac Calendars

The way to add an event is tremendously simple, having a quick way to do it with the icon + . However, for better management of these, follow these steps:

  • Place the cursor on the day you want to add an event.
  • Right click and choose new event . You will now have the following options to complete it:
    • Calendar used (color tab on the right).
    • Name of the event.
    • Location.
    • Date and time, being able to choose the whole day, a specific time, if the event is repeated with a certain frequency, the time it will take for the hypothetical trip and warning configuration.
    • Add guests.
    • Add additional notes.
  • Hit the 'enter' key or click anywhere on the screen outside of this box.

Modify, copy, send or delete events

In the same way that it is easy to add events, modifying them or completely deleting them is just as easy. Let's suppose that you made a mistake adding an appointment or that it has changed the day; you just have to double click on this event and you can access to change its configuration.

If you wanted to copy the settings for this event to another day, you could do so by right-clicking with your mouse or trackpad and clicking copy or cut. Then it will place you on the corresponding day to paste it in the same way. Also with the secondary click you will get access to the option to Send event by mail. If you want to delete the event, right-click again and press the Delete option. It should be noted that by selecting several events you will be able to access the procedures to copy or delete all the events at once, without having to go one by one. You can even delete or duplicate the events of entire months.

In any case, remember that you can have visibility of your events just by opening the application or from the iPhone and iPad with the corresponding widgets dedicated to this application.

Add tasks on Mac with Reminders

Another complementary and tremendously useful application is Reminders. This is another of the compendium of native applications that are synchronized through iCloud with other devices. In this case, we could differentiate it from calendar events because it is simpler and has a more defined use: to notify you of something specific on a timely or regular basis. From doctor's appointments, to reminders to call a friend or buy a certain product at the supermarket.

The Reminders application underwent a redesign in macOS Catalina according to what was seen in iOS 13 and iPadOS 13. It allows organizing by different lists: periodic, punctual, urgent and lists created by the user, being able to also eliminate the predefined ones. How each person uses these lists is ultimately indifferent to the management of reminders.

Mac Reminders

For Add a reminder, all you have to do is press the icon ' + ' at the top right, then the 'i' that appears in the list of reminders. Once here you can configure the following data:

  • Reminder title.
  • Mark it (flag icon at the top right).
  • Add additional notes.
  • Select day and time of the reminder.
  • Select reminder location (if you want it to go off when you're in a certain place instead of on a date).
  • Select When sending a message to someone (if you want it to skip when you're texting a contact instead of a date or place).
  • Choose recurrence (none, every day, every week, every month, every year, or custom frequency).
  • Add URL.
  • Add image.

The moment you add a reminder you will be able to see it in the corresponding drawers. In Today, those that you have scheduled for the day will appear, in Scheduled, all those that have a specific date planned will appear, in All, all will appear (forgive the redundancy) and in Marked those that you added for this purpose. They will also appear in the respective lists you have added.

The way to modify these reminders is simple, by clicking on the 'i' to access the configuration again. then you can mark it as complete, postpone it to tomorrow, delete it, copy or cut it by secondary clicking. For the matter of marking it as finished, it can be done quickly by clicking on the round icon that appears to the left of them.