Create smart indexes for your Pages jobs on Mac — 2022

Apple, in addition to making fantastic devices, also provides them with the right tools so that users can get the most out of them. One of these tools is the work suite, a set of applications including Pages, which we can classify as the equivalent of Word in Apple, but with the difference that Pages is completely free for all users of a device. Manzana. In this post we want to tell you how you can create smart indexes with this application. Read on and find out how.

What is a table of contents?

A table of contents consists of generate a reflection of the structure of a document which usually contains the titles of the topics and subtopics that make up the document in question. In this way, from the table of contents you can access all the points of the document very easily and quickly. Pages generates a table of contents that is automatically updated as the document creation progresses. This table is accessible at all times in the sidebar on the left side of the Pages window.

pages



These tables of contents are also often used within the text document itself, in what is commonly known as Index and from which you can access all the topics of the text document. This is the most appropriate and simple way to provide both the author and the reader with access to the different topics that exist within a text document. The paragraph style used in the document is what Pages relies on to create the table of contents.

Using the tables to create the index

As we have mentioned, the main use of the tables of contents is to carry out the indexes of the text documents. This provides a quick and convenient way to access the different sections of the document. Therefore, below we are going to explain everything you need to know to be able to create these tables of contents and adapt them both to your needs and to your taste.

Create your own table of contents

The process to create a table of contents may seem much more complicated than it really is, because you only have to take into account the paragraph styles with which you write your document. Based on this, once you have your advanced document, you can choose which styles are going to be part of your table of contents. The steps you have to follow for this are the following.

  1. If you haven't already, apply paragraph styles to text that you want to appear in the table of contents.
  2. Click on the icon Display in the toolbar, then select Table of Contents .
  3. If you want to change the entries in the table of contents, click on Edit , at the top of the sidebar, then do any of the following.
      Change paragraph stylesOn, check the box next to the paragraph style you want to include. Change the indentation of entries, to do this, click the indent or left indent button to the right of a selected style. If a button is grayed out, you cannot move the input in that direction.

Create table of contents

This is how everyone who uses Pages as a text document editor can create a table of contents. However, as we have already mentioned, this tool is often used to create a smart index. Therefore, below we are going to tell you step by step what you have to do to be able to enter a table of contents for an entire text document or for each section of it.

    Apply paragraph stylesto the text you want to appear in the table of contents.
  1. Click on the icon Display in the toolbar, then select Table of Contents .
  2. Click on Edit at the top of the sidebar, and then select the paragraph styles you want to include .
  3. Place the insertion point where you want the table of contents to appear, and then do one of the following.
      Add a table of contents for the entire document. To do this you have to click the Insert Table of Contents button at the bottom of the Table of Contents sidebar. Add a table of contents for this section. To do this, select Insert > Table of Contents > Section. In this case the entries are only collected from the section in which you are inserting the table of contents. Add a table of contents for the content up to the next table of contents. To do this, select Insert > Table of Contents > Until Next Occurrence.
  4. If you like format text and add guide lines, you have to click on the table of contents to select it, at which point a blue line will appear around it and its text will also be highlighted in blue.
  5. Click on the tab Text from the Format sidebar. fonts
  6. Use section controls Font to change the appearance of the font.
  7. If you like change the format , click the dropdown next to Tabs, and in the table below Default Spacing, do any of the following.
      Change guide lines. To do this, click the arrows in the Guide column and select a line style. Adjust line position. To do this, click on the arrows in the Alignment column. Adjust the space between the table of contents entry and the page number. To do this, double-click the value in the Tab column, type a new value, and press Return on your keyboard. The smaller the number, the shorter the distance.

iPad

use the styles

As we have commented previously, to be able to carry out the tables of contents you have to make use of different paragraph styles and for that, obviously, you have to know how you can change and play with it. Below we leave you all the steps you have to follow if you want to modify the paragraph style.

    select the textthat you want to appear in the index view.
  1. Click the button Format on the toolbar. If you're in a page layout document, tap the Text tab at the top of the Format sidebar.
  2. Select the name of the paragraph stylenear the top of the Format sidebar. Select a style, other than Body style, from the Paragraph Styles menu. apply stylesparagraph to the text you want to appear in the index view.

More actions you can do

On iPad, Mac, iPhone, and even iCloud.com, you can open table of contents view , although in each of them it can be done in a different way. This is very useful when you want to consult the table of contents and the steps to carry out this action are very simple. We show them below.

  • On iPad or iCloud.com, just click the table of contents view button in the toolbar.
  • On Mac, tap the view button in the toolbar, then click Table of Contents.
  • On iPhone, activate the browser and follow the steps below.
    1. Tap the More button, activate the browser, and then tap OK. If the keyboard is open, touch OK to close it.
    2. Tap the page number at the bottom of the screen, and then tap Table of Contents in the window that appears.

Mac

On the other hand, Apple's text document editor, Pages, also gives you the opportunity to customize the entries in the index view to your liking . Of course, you have to carry out this action once you have applied paragraph styles. You can customize the index view entries by performing the following steps.

  1. Open the index view.
  2. Select Edit, and then select the paragraph styles you want to appear in the table of contents.
  3. If you want to adjust the indent level of a paragraph style in the table of contents, tap the indent button next to the selected paragraph style.
  4. Press OK.

Finally, most of the time you use Pages to create a text document, it is because you finally want that text document to be transformed into a PDF and of course, you want the smart index to do its function also in the PDF . Well, for this you really don't have to do anything, since the moment you convert a Pages document into a PDF, the table of contents will automatically appear in the PDF navigation panel.